HOA Database: Verified Board Member Contacts, State by State

HOA Database Coverage by State

Every figure below is counted directly from the current master files, not estimated. Counts refresh as each state is re-pulled.

Florida coverage reaches 66 of the state’s 67 counties — every county in which we have identified a recorded association. Texas coverage is statewide, concentrated in the Houston, Dallas–Fort Worth, Austin, and San Antonio metros. Additional states are added as source records are validated.

What Every Record Contains

Each record identifies a named individual who serves on an association board, and the association they serve. Fields marked optional are populated where a verified value exists and left blank where one does not.

Values above are masked for illustration. Board members are individuals, so records are sold per contact rather than in bulk lists, and a record is withheld entirely rather than published with a guessed email or phone number.

How the Data Is Compiled and Verified

Every record originates in a public record. Nothing is scraped from social media or purchased from consumer data brokers.

• State corporate filings — the Florida Division of Corporations and the Texas Secretary of State, which list officers and directors for associations organized as nonprofit corporations.
• County property appraiser and tax roll records — used to confirm the community a board member actually governs, and to establish unit counts and assessed values.
• Recorded association documents — declarations and, in Texas, management certificates recorded under Texas Property Code §209.004.

Verification standard. A contact is matched on name and address against property records before it is published. Where sources disagree, or where a match cannot be confirmed, the field is left blank rather than filled with a best guess — a blank costs you nothing, a wrong email costs you a send.

Update cadence. Each state is re-pulled from source records on a quarterly cycle. Corrections, removals, and newly filed associations are applied continuously between refreshes.

States We Are Researching Next

Florida and Texas are live. Below are the states we are working through next, with what the public record in each one actually provides today. Whether a state maintains a central association registry changes how much of the work is already done — and how much is not.

If you sell to boards in one of these states, tell us which one — demand decides the order we build in.

One HOA Database by State

Our HOA database by state follows the same standard in every state: board member names, roles, email addresses, phone numbers, association names, and mailing addresses, verified and organized the same way no matter where you're searching.

• Consistent data format across every state we cover
• Filter by state, then by county, city, or ZIP code
• Same pay-per-contact credit system everywhere
• New states added as coverage expands