HOA Database › Texas › Management Certificates

Texas HOA Management Certificates: What They Tell You (and What They Don’t)

Texas is the rare state with an official HOA registry. Here is exactly what a management certificate contains, how to search it, and the one thing it will never give you.

Search Texas Board Contacts

Texas HOA illustration

A Texas management certificate tells you that an association exists and what it governs — never who sits on its board. Under Texas Property Code §209.004 it must state the subdivision and association names, recording data for the declaration, and the association’s mailing address and designated contact.

What a certificate never includes:

  • Board members’ names or titles
  • Board members’ email addresses
  • Board members’ phone numbers

Condominium associations file under §82.116, which requires the same core details.

Texas Has an Official HOA Registry — Most States Do Not

If you are trying to identify a Texas homeowners association, you have an advantage residents of most other states do not. The Texas Real Estate Commission maintains hoa.texas.gov, a free public database of management certificates filed by associations across the state.

It is genuinely useful, and it is the right place to start. It will confirm an association exists, tell you which subdivision or condominium it governs, and point you to the recorded declaration that sets out its rules. What it will not do is hand you the board.

What a Property Owners’ Association Certificate Contains (§209.004)

For a standard Texas HOA, Texas Property Code §209.004 sets out what the certificate must state: the name of the subdivision and of the association, the recording data for both the subdivision and the declaration and its amendments, and the association’s name and mailing address.

It must also give the name, mailing address, telephone number, and e-mail address of the person managing the association or its designated representative, a website address where the association’s dedicatory instruments are posted if it has one, and the amount and description of any fee charged on a property transfer.

What a Condominium Certificate Contains (§82.116)

Condominiums file under a different statute. Texas Property Code §82.116 requires the name of the condominium, the name of the association, the location of the condominium, the recording data for the declaration and its amendments, and the association’s mailing address.

As with property owners’ associations, it requires the name, mailing address, telephone number, and e-mail address of any management company, a website address where the dedicatory instruments are available, and a description of any transfer-related fees. The two regimes have largely converged, but they remain separate sections of the code with their own filing deadlines.

The One Thing Neither Statute Requires: The Board

Read both sections closely and the same gap appears in each. Neither §209.004 nor §82.116 requires a single individual board member’s name. Not the president, not the treasurer, not any director.

Every contact detail the state collects belongs to the management company or the association’s designated representative. That is by design — the certificate exists so buyers, title companies, and the public know who speaks for the association on paper.

It is also why so many people search hoa.texas.gov, find exactly the certificate they were looking for, and still cannot get a decision in front of anyone. If your reason for looking is to reach the people who vote on contracts, budgets, and vendors, the certificate takes you to the gatekeeper rather than the board.

How to Search hoa.texas.gov

Go to hoa.texas.gov and search by association name or browse by county. Results are grouped as Property Owners’ Associations and Condominium Unit Owners’ Associations, and each record links to the filed certificate as a PDF.

If you do not know the exact association name, county deed records are often an easier starting point, since the certificate must be recorded with the county clerk before it is filed with TREC. Associations must record an amended certificate within 30 days of any change and file it with TREC within seven days of recording, so a current filing is usually reliable.

What to Do After You Find the Certificate

If you needed the declaration, the transfer fees, or confirmation that an association governs a particular property, you are done — the certificate answers all three.

If you needed to reach the board, you have three routes. County deed records can surface officers named in recorded documents. The Texas Secretary of State’s SOSDirect will show a registered agent, though that is frequently the association’s attorney or management company rather than a homeowner. Or you can work from a database that tracks board members directly.

That last route is what this site does: verified Texas board member contacts — names, roles, emails, phone numbers, and mailing addresses across 25,000 Texas HOA and condo communities in 158 counties, searchable by county, city, or ZIP code.

Texas Management Certificates — FAQ

What is a Texas HOA management certificate?
It is a document Texas associations must record with the county clerk and file electronically with the Texas Real Estate Commission. It identifies the association, the subdivision or condominium, the recorded declaration, and how to contact whoever manages the association. Property owners’ associations file under Texas Property Code Section 209.004; condominium associations file under Section 82.116.
Does a management certificate list HOA board members?
No. Neither Section 209.004 nor Section 82.116 requires individual board member names. Both require contact details for the management company or designated representative. That is the most common reason people search hoa.texas.gov, find the certificate, and still cannot reach a decision-maker.
Is hoa.texas.gov free to search?
Yes. The Texas Real Estate Commission runs hoa.texas.gov as a free public database of filed management certificates, searchable by association name and by county.
What contact information is on a Texas management certificate?
Both statutes require the management company’s name, mailing address, telephone number, and e-mail address, plus the association’s mailing address, a website address where the dedicatory instruments are posted, and any property transfer fees. All of it routes to the manager, not to the board.
How do I reach the actual HOA board in Texas?
Start with the certificate to confirm the association and its manager. To reach directors, you generally need county deed records, Texas Secretary of State SOSDirect filings, or a verified contact database that tracks board members by name and role.
How often must a Texas management certificate be updated?
An association must record an amended certificate within 30 days of learning that required information has changed, and file it electronically with TREC within seven days of recording it with the county clerk.

Skip the Gatekeeper

The state gives you the management company. We give you the board — verified names, roles, emails, and phone numbers for Texas HOA and condo directors.

Search Texas HOA Contacts